Power Hour
12/21/2009
Pull up a chair and partake of these 14 genealogy jobs you can do on your lunch break.
Not all of us enjoy the luxury of afternoons open for poking around in libraries, free hours to scroll through microfilm, or whole days to surf the genealogy riches of the Internet. Some of us must work to support our genealogy habits and buy such niceties as food and shelter. Even if you don’t have a 9-to-5 job, you probably have kids or grandkids, a home to look after, volunteer work and other daily demands that keep you from spending as much time on your family tree research as you’d like.
 
But you still can make progress in pursuing your pedigree, even if the only free time you can spare is your lunch break. In just an hour—or even 45 minutes, if you don’t want to dribble grape jelly on your research notes or wolf down your ham-and-Swiss while hunched over the keyboard—you can push a bit deeper into the past and uncover something new about what’s old.
 
Your computer makes most of these lunch-hour genealogy projects possible, of course, so we’re assuming you have access to a PC or Mac and to the Internet (and, if you’re researching at work, that your boss doesn’t mind some Indiana land records or Jones Family Genealogy mixed in with this month’s inventory reports). Not everything herein requires being plugged in, though, and if you happen to be close to a library, your options naturally expand. In fact, now might be a good time to pinpoint a Burger Doodle eatery between your office and the nearest Family History Center.
 
Be warned, however: Some of these suggestions might prove so distracting that your lunch goes half-eaten. Just think of it as The Genealogy Diet.
 
1. Google your ancestors.
You’ve probably already played around with the deservedly popular search engine Google. “Genealogy googling” makes a perfect lunch-hour research project, since it requires only Internet access and a few facts about your family tree. Plus, you can easily be interrupted if your boss suddenly summons you because the Terwilliger account has gone south.
 
Rather than searching at random, however, take advantage of Google’s ability to combine search terms and find exact phrases. Enter an ancestor’s name—corralled within quotation marks—plus a location where the family lived (as in “sampson doyle” hamilton ohio). Be as specific about the place name as possible, such as a county; you can always widen your search or try other places. Also try using initials and nicknames, and putting the last name first.
 
That’s how I broke through my longstanding roadblock about my fourth-great-grandmother Mary Phillips. Because of records in several Georgia counties connecting her husband, George Clough, to the brothers Joel and Zachariah Phillips, I’d long suspected one of the Phillipses was Mary’s father. Googling “zachariah phillips” wilkes (a county in Georgia), I stumbled upon a wealth of online data ranging from deed book entries to Roots­Web and GenForum pages rich with records. Sure, I could’ve searched RootsWeb and GenForum separately, but the Google approach netted everything in a single lunch hour.
 
Another twist is to Google two suspected spouses’ names, each enclosed in quotes. I tried “william phillips” and “susannah williams” and by the end of lunch I’d not only established the details of their marriage but also discovered a connection to a nephew of Roger Williams, founder of Rhode Island.
 
2.  Search every book ever printed.
Well, maybe not every book, but it sure seems like it. This is another Google trick, but the results are so amazing that it’s worth another lunch hour: Use the same search strategies as in tip 1, but this time, with Google Book Search. Not every book searchable here can be previewed on screen, but even so, you may find titles worth buying used or borrowing from the library. How else would I have come across a 1,000-page “vanity press” tome about my fifth-great-uncle William Few? A few clicks and $4.81 later, the book was in the mail to me.
 
Another book search, for “george clough” georgia, turned up two pages in the Georgia Genealogical Magazine (yes, you’ll find lots of goodies that aren’t strictly books). One was yet another link to Zachariah Phillips, George’s possible father-in-law, and another turned out to be an estate settlement signed by George Clough and all of Zachariah’s known sons-in-law. Coincidence? I don’t think so.
 
Those book hits were both snippets, in which Google gives you access to only a few lines from a book; you may still need to track down the actual title, as I did with the Few book. Other results are shown highlighted on whole pages, although you’ll be frustrated if you try capturing these on the office printer. Here’s a tip: Take a screen grab and then print it. Just be sure to pick up the page off the printer before Bob from Accounting gets there for his spreadsheets.
 
3.  Check your DNA.
Use your lunch hour to order a test kit from one of the many genetic genealogy services with simple online ordering. Once the kit arrives, you can swab your cheek, package your sample and run it down to the mailroom, and still have most of another lunch hour left.
 
Why might this be a good use of your precious time? A Y-DNA test, for example, can track Y-chromosomes passed from fathers to sons, helping you determine whether you’re really related to a family in your tree. Look for matches in a Y-DNA database such as the Sorenson Molecular Genealogy Foundation’s.
 
You also can use your lunch hour to share your results for others’ benefit, or use their results to your advantage. My research led me to the Phillips Worldwide DNA and Genealogy Project, where Phillips males have combined their Y-DNA results and pedigrees to sort out the various families with that all-too-common name. My Phillips connection is maternal, so I can’t compare it to the Y-DNA results, but even so, the site gave me two generations—proven by others’ DNA—of ancestors prior to Zachariah.
 
4.  Download military records.
Ordering an ancestor’s military records from the National Archives and Records Administration (NARA) can take weeks or months, but now you can download digital images—not just transcriptions—of many military records during your lunch hour. Footnote, which runs $79.95 annually, has a license to digitize NARA files. To date, they include most key Revolutionary War and a growing number of Civil War records, plus selected files from other conflicts.
 
But Footnote isn’t the only site that lets you download military records during your lunch hour. At Ancestry.com  ($19.95 per month or $155.40 per year), you can view bounty-land warrants, Civil War POW records, WWI and WWII draft registration cards and more. Or—without paying a dime—comb the new Family­Search Record Search Pilot Site for WWII draft cards of men ages 45 to 64 (born between 1877 and 1897).
 
And don’t forget NARA itself, which has images of service records for Teddy Roosevelt’s Rough Riders plus some Revolutionary War pension and bounty applications. See <archives.gov/veterans/research/online.html> for more details, and learn about other online military resources in the November 2008 Family Tree Magazine.
 
On Footnote, I found a thick pile (once I printed it all) of papers about my great-great-grandfather Henry C. Lowe, who served with the 17th Georgia Infantry. The records covered his injuries at Marks Mills, Ark., in 1864, and subsequent assignment as steward at Walker Hospital in Columbus, Ga. Because he signed off on hospital supply orders, Lowe’s name was on more paperwork than I even wanted to print.
 
5.  Request a death certificate.
Another document-retrieving chore you can accomplish on a lunch hour is ordering—and in some cases, downloading—a death certificate. What must seem grisly to nongenealogists is mighty useful: Besides the date, place and cause of death; these certificates often include information about relatives and the deceased person’s birth.
In most locales, getting an ancestor’s death record requires tracking down and writing to the right government agency (with a fee), then waiting. First, visit <www.cdc.gov/nchs/howto/w2w/w2welcom.htm> to link to the vital-records office in the state where your ancestor died. Verify that deaths were recorded at the time, then follow the instructions for making a request (you may have to contact the state archives or county vital-records office).
 
If you’re lucky, your ancestor’s record is online. The Missouri state archives, for example, catalogs deaths from 1910 to 1957 with links to certificate images. I found one for a relative, Axel Lundeen, who died in Missouri in 1945. He must’ve been on vacation, because the record shows his “usual residence” as Rock Island, Ill. Arizona also offers a database of deaths (1844 to 1957) with PDFs of the original certificates. Several other states, such as Minnesota, Wisconsin and Ohio, have online death indexes, as does Chicago’s Cook County. (Remember that most counties began keeping vital records earlier than states.)
 
Google the state or county and death index, and you may be surprised by your findings. Even if you have to order the actual record, it’s still a good lunch-hour project—though you might not want to ponder the cause of death (“sclerosis of liver,” in Axel Lundeen’s case) until you’ve finished your sandwich.
 
6.  Interview your aunt
… or great-uncle or grandma—you get the idea. Now, we’re not suggesting you use your company’s long-distance service to call a remote relative (that’s what cell phones are for), but lunch hour is perfect for a local family call, or to make an appointment for a longer call or a visit. During your call-out-of-the-blue with Aunt Ethel, the conversation might just turn to her favorite family stories. You even could have some questions prepared—see our suggested questions to ask and other interviewing advice.
 
If at first you don’t succeed, be gently persistent. Eventually, Aunt Ethel may get tired of being pestered and offer to send you some genealogical document you didn’t know she had. That’s how I got the Lundeen family Bible: My second cousin, weary of my quizzing, said, “Maybe it would just be easier if I sent you the family Bible.” I almost dropped the phone.
 
7.  Order records on microfilm.
If your office happens to be within lunch-hour distance of a Family History Center (FHC; see our downloadable directory for locations), good for you: You’ve got time to zip over and order microfilmed records from the vast holdings of the Family History Library (FHL) in Salt Lake City. At just $5.50 per roll, FHL microfilm rental may be the best bargain in genealogy.
 
Even if your nearest FHC is too far for a quick trip, while you’re hunting for a job nearer this vital lunch-hour destination, you can use your noon break to plan your next microfilm foray. The FHL’s online catalog lets you peruse its riches and decide what to rent. I like to start by clicking the Place search and then entering an ancestral stomping ground to see what records are available. When you find something useful, click View Film Notes for the film number to put on your request, then take it to your nearest FHC after work. Hmm … Heirs & Legatees Estate Book Index, 1777-1877 for Wilkes County, Ga., might have some answers …
 
8.  Join a society.
Lunch hour is ideal for making good on your New Year’s resolution to join a genealogy or history society. We don’t mean just your local group: Membership in a society covering the geographic area you’re researching, whether at the state or county level (or both), can pay big dividends.
 
For example, joining the Georgia Genealogical Society nets you a subscription to the Georgia Genealogical Society Quarterly, PDF files of some past issues and access to both a subject index and a searchable name index. While I’m registering ($35 a year) using the online application, I might just have to order the group’s Wilkes County Tax Digest (two volumes).
 
Many societies also have Web sites with databases and message boards where you can inquire about local cemeteries, get insider advice on circumventing that courthouse fire, and see if someone can do a quick birth-record lookup. You’ll find a list of societies nationwide at <www.fgs.org/membership/members.php> and links at <cyndislist.com/society.htm>, or visit USGenWeb’s state and county pages, which typically list local family history organizations.
 
9.  Watch, listen and learn.
Grab a set of headphones and munch your lunch while using your computer to enhance your genealogy IQ. No need to worry about what’s “on” Roots Television during your lunch hour: You can start and stop the expert interviews, documentaries, genealogy conference lectures, how-to videos and more at your convenience. While you’re watching the Web, surf over to the Family Tree Magazine video channel for short demos, library tours and more. Then tune in to one of the many advice-filled genealogy podcasts now online, such as Genealogy ­Gems, the Genealogy Guys Podcast or our very own Family Tree Magazine Podcast.
 
10.  Make new genealogy friends.
Just as MySpace and Facebook are must-stops for Web users, social-networking sites such as Geni and GenWise are the hottest trend in genealogy. (See a list of sites in our Web Watch Forum.) And if your Facebook page already keeps you busy, add a genealogy application such as FamilyBuilder’s Family Tree to your profile.
 
Unlike general networking sites, most genealogy sites let you store and share your family trees. Some even let you build your tree online, without the need for traditional genealogy software. Use the networking features to collaborate with family members and other researchers, share discoveries, post family photos and plan reunions.
 
Register, set up a profile and start your tree or upload a GEDCOM file exported from your desktop family tree software. Then start connecting with distant family members, others researching in the same area as you, and those who share your research interests.
 
11.  Use the library.
If you’re lucky enough to work close to a public library, this one’s a snap. Surely you have a long list of research to-dos you can tackle a few at a time on lunch hours. But you also may be able to put that library card to work remotely: Many library systems let users access databases from home (or the office) simply by typing in a valid card number.
 
The genealogical offerings can go far beyond merely checking the card catalog: The Public Library of Cincinnati and Hamilton County, for instance, lets remote users log into the Biography and Genealogy Master Index, HeritageQuest Online (including US censuses, family and local history books, and the Periodical Source Index to 1.6 million-plus genealogy and local history articles), Sanborn fire-insurance maps and ProQuest Obituaries (more than 10 million historical obituaries and death notices in full-image format).
 
It’s not just large urban libraries that offer such services. Consider the Prince William County public library in suburban northern Virginia: It serves up the same databases plus the New York Times and Washington Post historical newspaper collections. See <www.pwcgov.org/library/electronicresources>.
 
Sometimes you can access distant locales’ libraries, after a fashion. A little homework the night before and a lunchtime phone call or e-mail can start librarians in your ancestral hometown researching on your behalf. Staff at the San Antonio, Texas, library will do one free lookup and get back to you within a week. Thelibrarians at the Seattle Public Library will do five city directory searches and send you up to 10 photocopied pages. For these and other libraries to tap at lunch, see the July 2008 Family Tree Magazine.
 
12.  Update your family tree.
Web sites such as Ages-Online, Ancestry Member Trees, Family Pursuit and Shared Tree let you dispense with boxed genealogy software and build your tree online—from scratch, if need be. Besides securing your pedigree files in the event of an unfortunate computer crash (see tip 13), storing your family tree remotely means you can access and add to your information any time, from anywhere (and so can relatives you designate). So between bites of that sandwich, why not type in what you learned the other day from quizzing Aunt Ethel?
 
13. Back up your family tree files.
If you’ve brought your digital data to the office (or you’re working from home), lunch hour should provide the perfect time to back up all your hard work. Wouldn’t you hate to see your electronic research notes and painstakingly assembled pedigree files vanish behind the “blue screen of death”?
 
No, we’re not suggesting copying your files onto the corporate server. (Though, honestly, would Russ the IT Guy really notice?) These days, an external hard drive can be had for $100 or so. Just plug it in—typically to the USB port on your computer—and drag over your precious files. Eat your lunch while the hard drive spins and whirs.
 
Another data-backup option is online storage. Free services offering modest amounts of Web-accessible storage space have proliferated faster than we can keep up with, but some of the better-known ones include:
  • 4Shares gives you 5GB of free space, which you can keep private or make public.
  • Dropboks offers no-frills free storage of up to 1GB. Files are encrypted and secure.
  • Openomy, another no-frills Web service that’s handy if you want to share your files, provides up to 1GB free.
14.  Read a blog.
Used to be, lunch hour meant kicking back with your leftovers and a magazine, maybe a dog-eared paperback. In these high-tech times, though, lunch is a perfect time to catch up on your favorite genealogy blogs. These Web-based chronicles blend diaries, news, links, chatter and personal favorites. Delve in, and before you glance up from the monitor, lunch hour will have passed, and Mr. Dithers will be at your door wondering when you’re getting back to work. A few of our favorite blogs:
  • Ancestry Insider delivers techno-gossip and tips not only on Ancestry.com, but also that other genealogy giant, FamilySearch.
  • Eastman’s Online Genealogy Newsletter offers “straight talk” from knowledgeable online genealogy veteran Dick Eastman.
  • Genea-Musings gives you news and how-tos on Web sites, software and more.
  • The Genealogue introduces you to the lighter side of genealogy, featuring Letterman-style top 10 lists such as “Least Useful Ancestry.com Databases.”
For more recommendations, see the blogroll on the left frame of our own Genealogy Insider blog, which offers the latest news, along with research tips, behind-the-scenes peeks and fun diversions. Link to this and our Photo Detective blog (investigations into readers’ mystery photographs) from <www.familytreemagazine.com/blogs>.
 
Sure, there’ll be times when you need to block off several hours for tackling your family tree. But even if you don’t live a life of leisure, you can make real genealogical headway by checking off these lunch hour tasks. Just make sure you wipe off the jelly blobs before they obscure Granny Martha’s immigration date.
 
Fast Food
Some pretty smart cookies frequent the FamilyTreeMagazine.com Forum. Here’s a taste of members’ tips for making your genealogy research quicker and easier.
 
I type up information to look for during library trips on sheets for different states and counties. I keep them in a folder on my desktop where I can add or delete information as I find it. This helps me focus when I’m at a library.
—Gensleuth
 
Once I find the record I’m looking for (or not looking for), I source it in my genealogy software and scan it onto my laptop. The digital image goes into a family file. If the family is married into another one, I add a shortcut in the other file, so the record is cross-referenced and quicker to find.
—Genantray
 
I use Google Alerts to get notification of online postings from
possible relatives. To set it up, go online to <google.com/alerts> and follow the prompts. I’ve found connections in obituaries and message boards for the surname I’m researching.
—FamGenoPam
 
When visiting a cemetery, bring a list of family surnames with you to make spotting potential relatives or in-laws (helpful for learning maiden names) faster and easier. Always check adjacent gravesites in all directions.
—Shygrywolf
 
I have hundreds of photos and scan the backs of those with names or descriptions. To associate the two image files so the IDs are easy to find, I name the scanned photo front and give the back the same name plus _IDs at the end. This forces the images to be sorted so the file with the back follows the front.
—Lhmatt
 
From the January 2009 Family Tree Magazine